Faculty Handbook

C

CD’s – Creation and Use

Uses for Custom CDs

CDs are useful for archiving information that you want to backup or remove from your computer’s hard drive, storing information for each of your courses for future use, and delivering assignments or study information to your students, especially from using such teaching helpers as Catch-The-Web or Lotus ScreenCam. (Teaching Resource Kit #1)

They are also an ideal way to deliver multimedia files or other files which require a large amount of bandwidth and thus may have slow on-line download times within the courses. If you are developing a CD which will be required for the students in your class we can arrange for the CD to be sold through the CCCOnline Bookstore.

CD Modes
There are two modes for creating -- or "burning" -- a custom CD: data mode and music mode. The term "music" can be misleading. Digital audio files which contain voice and/or music and have file extensions such as .aif, .aiff (Mac) and wav (Windows) are actually "data" files. Files from PowerPoint presentations and word-processing documents, along with Quicktime (.MOV) and Windows (.AVI) digital video are also data files. Music, as recorded on commercial music CDs, is in a different format.

CD Capacity
A blank CD is capable of holding 650 MB of data files or 74 minutes of music.

Submission of Media
The best way to transport your files to us for burning is on Iomega ZIP disks, either 100 MB or 250 MB. The files should be carefully named and organized into folders. Just because you know what they are now doesn’t mean that you will in 6 months.

"Burning" Procedure
The entire contents of your ZIP disk(s) will be copied into a temporary folder on our hard drive and then burned to the CD(s). A burned CD that is full will be "locked" from further burnings. However, a partially filled CD can be either locked or left "unlocked" for future addition of data/music. Afterward, the temporary folder on our hard drive will be deleted and your CD(s) will have a printed label affixed to it.

Please include

1. the exact wording for each label
2. whether you wish the CD to be locked or unlocked to future burnings
3. how you can be reached for pickup of your CD(s) and ZIP(s) or if they will need to be sold to students through the CCCOnline bookstore.

Census Date

Census date is established by the community college ystem office according to the following criteria:

Census date = 15% of the session after the course start date. For a 15-week session, this is the 14th day after the start date of any CCCOnline session. For a ten-week session, this is the 10th day after the start date of any CCCOnline session.

Class Size

Our goal for most classes is 18-23 active students. Because we do lose several students from each section during the first week or two of classes, sections are typically loaded at 25-30 students when the term begins in anticipation of this loss.

Where the demands on faculty are either greater or less than average we do adjust the class-size goals.

Classroom Observation

Program Chairs and other administrators will access your course shells periodically during the semester. As a part of the faculty evaluation process at least one evaluator will access your class during the 10th to 12th week of the term. Evaluators will look over all of the course history as well as the current week.

Other faculty may also access your course periodically through the use of the Jenny Student enrolled in your course.

Clerical Assistance

At this time CCCOnline is not able to offer clerical support for faculty. A copy machine and a FAX machine are available in the Distance Education Building on the Lowry campus.

Closed Courses

CCCOnline tries to avoid closing courses whenever possible; however, in some cases growth in enrollment is such that we cannot locate and train an adequate number of quality faculty. In those cases enrollment in a specific course is capped and then closed at the colleges when the overall cap is reached. This is a fairly complex process which involves notifying all 14 colleges and then action by those colleges. As a result, you can expect some enrollment creep after a course has been officially closed.

Copyright

Copyright permission
The use and reproduction of copyright-protected material in an educational setting is a critical issue. The Fair Use doctrine does not allow unlimited use of copyright protected material, nor does the more recent TEACH act (Technology, Education, and Copyright Harmonization Act). One-time-only use is permissible, but continued use must follow copyright guidelines. When teaching online you have two options. The first is to obtain permission to use material from the owners of the material. Please leave a copy of whatever permissions you have received with your course designer or program chair.

A second option is to link to the material you want to use from within your course. In this case it is a good idea to ask permission of the website owner and/or notify them that you are linking to their website. Many webmasters will then notify you if the URL changes.

Additional Information on Copyright and Fair Use is available from the following sources:

1 The Library of Congress FAQW on fair Use, http://lcweb.loc.gov/copyright/fls/fl102.pdf.
2 Copyrights in Online education from Horizon, http://horizon.unc.edu/projects/resources/intellectual_property.asp
3 National Education Association, http://www.nea.org/he/abouthe/intelprop.html
Information on the TEACH Act from ERIC Digest, http://ericit.org/digests/EDO-IR-2002-10.shtml

Copyright for your materials
If you are interested in developing your own copyright-protected course materials, please note the following from Board Policy 3-90. For further information, please contact your Dean.

"Employees who develop or plan to develop materials which may be copyrightable or patentable shall submit a disclosure statement to the President when such materials are developed or will be developed, in whole or in part, with college/system assistance. The disclosure statement will include the specifics of any contract, grant, or assignment by the college or outside agency; the extent of utilization of college/system facilities and personnel; the names, titles, and roles of personnel to be involved; brief descriptions of the materials produced or to be produced and of the anticipated use of produced materials; and the calendar of development and utilization of the produced materials."

Course-Assignment Process

CCCOnline uses a different process from most colleges when dividing students into sections, therefore the process by which faculty are assigned to sections is also different. Students do not choose which section or which instructor they will take. Instead they are all initially assigned to a single section. Once the registration period is complete, students are shared out over all course sections. For example, if PSY 235 has 130 students enrolled on the last day of registration, they will be shared out into 5 sections. If only 100 students are enrolled, they will be shared out over 4 sections.

Instructors are assigned sections by number. For example, your chair may assign you to sections C11 and C13. Those are the first and third sections. If only 50 students enroll, section C13 will not fill, so you will teach only section C11. If 75 students enroll, all 3 sections will fill and you will have 2 sections to teach, C11 and C13. Depending on where you are on the section list, your chair may not be able to predict with complete certainty how many sections you will have to teach in a term until the week before classes begin.

CCCOnline does typically see a surge in enrollment during the last week before classes begin as the colleges are closing their own distance-education and face-to-face courses at that point. (CCCOnline classes begin a week after classes on most Colorado campuses).

Course Cancellation

A full course is defined as one with 10 or more students. On the Wednesday prior to the start of a CCCOnline session, courses with fewer than 6 student enrolled will be cancelled. Students enrolled in cancelled sections will be notified and provided with options to replace the cancelled course before the end of registration. (Registration ends on the Friday prior to the start of classes.)
Exceptions to this policy may be made if a course is newly developed.

Course Numbering

Below are examples of how a course such as ENG 121 would be numbered in the Student Information Systems of the colleges.

ENG 121-C11: C=CCCOnline; 1=1st session; 1=1st section
ENG 121-C12: C= CCCOnline, 1=1sr session, 2=2nd section
ENG 121-C21: C=CCCOnline; 2=2nd session; 1=1st section
ENG 121-C26: C=CCCOnline, 2=2nd session, 6=6th section

A few courses have more than 9 sections in the first session. Section 10 will be numbered C31,section 20 wll be numbered 51. Session 2 courses which grow beyond 9 sectons will be given the even designations - C41, C61, etc.

All course prefixes and titles will be used in compliance with the Common Course numbering policy.

Course Prerequisites

CCCOnline enforces all prerequisites listed in the curriculum content guides posted in the common course numbering system at http://cccns.cccs.cccoes.edu/login.asp.

Course Sections

All C section courses in the college student-information systems are CCCOnline sections. C11 denotes the first section in the 15-week term (e.g., spring 1). C21 denotes the first section in the 10-week term (e.g., spring 2). Sections are filled with students in numerical order, C11, then C12, then C13, if enrollment warrants.

Credentialing

All Colorado Career and Technical personnel teaching in CTE-approved programs must meet the requirements for CTE credentialing under the Colorado Vocational Act of 1970. For information on the Colorado vocational Act see http://www.coloradocredentialing.org/.

For further credentialing information and the online application form please see http://www.coloradocredentialing.org/.

Credit for Prior Learning

Please see the appropriate policy at the college in which the student is enrolled.